Employee Onboarding for Junior Coaches

EMPLOYEES—THANK YOU FOR REGISTERING IN TEAMSNAP!
Complete these steps to finish your Ford Sayre employee onboarding.

Onboarding Checklist:

1. Complete Your U.S. Ski & Snowboard Association (USSA) Requirements

A valid U.S. Ski & Snowboard (USSA) membership is required before attending in-person practices. Complete all applicable requirements below.

☐ Obtain or renew your USSA membership

☐ Complete SafeSport training

  • One SafeSport module is required each season.
  • After obtaining your USSA membership, access the required training through your USSA dashboard.
  • The required course may be the core training or a refresher, depending on your prior training.
  • Allow approximately 20–90 minutes.
  • Detailed SafeSport instructions
  • SafeSport FAQs

☐ Junior Coaches Turning 18

  • A background check will be required if you turn 18 during the season, which runs July 1st– June 30th.
  • USSA will notify you via email and with a link at the top of your account page, when one is due.
  • Register through the NCSI link provided by USSA; complete within 45 days of turning 18.
  • Allow approximately 15 minutes.
  • Detailed background check instructions.

☐ Request Reimbursement

Once all membership requirements are complete, forward your USSA transaction receipt (received via email) and preferred mailing address:

* All Alpine designated memberships will be assessed for NH Alpine Racing Association (NHARA) dues, which will be reimbursed.

2. Complete State of NH Youth Employment Documents

All 15-year-old employees:

All 16- and 17-year old employees:

3. Request Written References — New Jr. Coaches Only

All prospective junior coaches for whom this is their first season as a paid coach, need to secure two written references from individuals who:

  • Are not a legal guardian for the junior coach
  • Are not related to the junior coach
  • Are at least 18 years old

Please share this link: https://forms.gle/txJtTr42wpMyqRA27 with the (two) people you are asking to serve as a reference. Each reference must complete the Google form, which asks them to:

  • Explain how they know you
  • Describe any attributes they feel would make you a good candidate
  • Indicate that you do not pose any undue risk to program participants 

Once submitted, your (two) references are good for as long as you continue to be a junior coach with Ford Sayre.

4. Sign and Return Your Job Offer

You will receive an email with your attached job offer from admin@fordsayre.org, typically 10–14 days before your start date. You may sign it electronically and return it by email.

If you are within one week of your start date and have not received your job offer, contact the administrator.

Instructions for electronically signing documents

5. Complete Form I-9 — New Employees Only

New employees must meet with the administrator in person no later than the first day of employment to complete Form I-9.

At your meeting, bring:

  • Form I-9, page 1, with Section 1 completed. Leave Section 2 blank; it must be completed in person.
  • Unexpired identification from the acceptable documents listed on page 2 of the I-9.
  • Page 3 only if you need assistance from a preparer or translator.

If you do not have a printer, let the administrator know and a blank form can be provided.

6. Set Up or Review Your ADP Account (Payroll Service)

New employees: The administrator will enter your information into ADP, which will trigger an email from ADP—not Ford Sayre. Follow the prompts to complete your profile; it must be completed before you can access your time card. We strongly encourage direct deposit, which generally expedites payment and reduces administrative costs.

Returning employees: Log in to the ADP portal and verify that your contact information and direct deposit are up to date. Your ADP address is where year-end tax documents will be mailed.

7. Download Your Program’s Communication App

  • Alpine, SkiMo & Jumping: TeamSnap One
  • Nordic: Spond

Your program will provide instructions for joining the appropriate team or group.

Coaches are prohibited by SafeSport and Ford Sayre regulations from corresponding directly with athletes through apps, social media, texting, or email unless an athlete’s guardian or another applicable adult (coach) is also copied.

8. Review Ford Sayre Policies & Resources

You are responsible for reading and following the policies and procedures in the Employee Handbook. Please visit Employment Information and familiarize yourself with the policies and resources that apply to your role, including:

  • Employee Handbook
  • Emergency Procedures
  • Program-specific Information
  • Current-season Pay-period Calendar

Additional resources can be found here:

Questions? 

For program-specific questions, contact:

For help with USSA membership or requirements: